Woo2King: WooCommerce to King - Basics

Product Description

A paid annual subscription applies to this module

Available for version: WooCommerce 5.x
King Trade, Trade Pro and Enterprise (other versions are available upon request)

Integrate customer management, payment, item information, order administration and inventory management. So that your WooCommerce web store and your King Software together provide more sales, time savings and fewer worries.

King Software is available in a number of variants: from just bookkeeping, with or without invoicing, to complete financial and logistics automation, including project administration and mobile applications.

With WooCommerce to King and in cooperation with Vicus you can automate your marketing, sales, customer service as well as your administration, production and logistics. Vicus is your implementation partner for the link of your WooCommerce webshop with King Software.

If you only want to do the article management in King and handle the orders manually you can also choose the cheaper light version.

Includes

• If you do not have the WooCommerce webshop built and/or maintained by Vicus then a surcharge will apply.

Module 1: Woo2King: King-WooCommerce Link - Basics

VOSBA KingSync integrates your WooCommerce webshop with King Business Software version Financial, Trade or Enterprise. VOSBA is the e-solutions middleware solution of Vicus. This is the basic connection. You also need specific modules for the parts (e.g. Articles, Debtors, Orders) you want to synchronize.

Points of interest:

• You will not be able to use your King installation for part of the day during the setup;
• Excluding (user) training, customization to WooCommerce, King or links and King software;
• Any additional functionality resulting from additional WooCommerce modules used in your situation or additional King modules will be budgeted separately.

Module 2: Woo2King: King-WooCommerce link - Orders

New web orders are transferred from WooCommerce to King when they reach the set status.

Characteristics:

• the order is linked to contact person and the related organization (see debtors link);
• VAT amounts from WooCommerce are stored as VAT amounts in the King order; the link only has support for VAT individually on the product lines (0, 9, 21) 0 thereby stands for Intra EU, 0%, 0 outside EU;
• with iDeal as the payment method, the sales order is recorded in King as 'paid';.

Includes:

• Payment method iDEAL and on invoice; the payment method must be set up in the webshop.

Points of interest:

• the order status is not passed from King to WooCommerce;
• only 100% payment via iDEAL or afterwards via invoice to be sent; partial payments are not supported;
• Duplicates can arise in organizations and contact persons. After all, it is not always possible to make a conclusive match based on the contact person's e-mail address alone;
• Sending invoices cannot be fully automated. There will first have to be a check that no duplicate customer (debtor) has been created in King, then manual deduplication (organization, contact);
• Automatically (after checking Debtor and Order) send invoice from King, in same number range as normal invoices. Invoicing will proceed the same as the normal invoice flow; i.e. invoices are thus created in King from an order.

Module 3: Woo2King: linking King-WooCommerce - Articles

Through this module from the Woo2King link, articles (standard 1 language) from King will be synchronized to your WooCommerce webshop. The article master data will normally be managed in King. Webcatalog specific product data (categories, configurable products, etc.) can be managed in WooCommerce.

Global Operation:

• you enter the category classification in your webshop yourself. In King you will get a free category on the article card; there you indicate in which category(s) the article should be shown in your webshop;
• manually add the items in King;
• During the next synchronization battle, the articles and the associated texts, images and attributes are sent from King to the webshop;
• stock is synchronized from King to WooCommerce;
• then any changes made to an article in King are sent to WooCommerce.

Known limitations:

• King has by default two (2) images per article that are sent to the webshop (advice: jpg format, size max 800x600 pixels, size max 100kb per image) from King to the webshop;
• The creation and deletion of categories is not supported via the link (the possible failure to display an empty category is the responsibility of the web builder);
• The WooCommerce-King link only supports main products, no relationship between products (called related products), no variations, no follow articles, no article bundles;
• the link does not remove items from WooCommerce.
• note! in the synchronization software of King there is a parameter set that images from a certain size (e.g. 350kb) are not forwarded;

If ready2go workshop is purchased then the following will be performed by Vicus as part of the ready2go. Without ready2go, this work will be performed on an after-the-fact basis.

• create 1 reference product needed for the link to work for that type of product;
• Create custom fields for the reference product (up to 5) in King;
• for the reference product (up to 5) custom fields in WooCommerce to the fields in King to link (map), the fields in WooCommerce are created by yourself or your web builder;

Module 4: Woo2King: link King-WooCommerce - Accounts Receivable

New customers from WooCommerce are created in King when placing the first order; As customer identification, the WooCommerceId is included in the King card of the Contact (webshop login is based on contact).

Characteristics:

• existing customers are not created from King as a WooCommerce login account;
• when the field 'company' is filled in WooCommerce then an organization and a contact will be created in King (Business debtor) otherwise only the contact (private debtor) will be created in King;
• when the contact person already exists in King at the debtor found then the weborder can be added to that, the King debtor number/contact person number is leading. If no contact can be found then a new debtor/contact person is created in King;
• The King debit number is returned to WooCommerce.

Remark:

• The Web Builder must create the 'King-debiteurnr' and 'King-contact' fields on the login account and make them readable and writable via the API. These fields are populated by the link. This information must also be included in the order via the API when our link requests the order via the API.

Module 5: VOSBA Sync subscription (data+storage)

The VOSBA e-solutions middleware takes care of the communication between your applications. The annual fee is intended to cover the cost of data traffic, disk space, server and monitoring. In the case of multiple links, this item may appear more frequently in the budget.

When an account exhibits exceptional usage, Vicus allows you to pay a surcharge for this additional usage.

Module 6: Woo2King: Ready2go - setting up the connection

Vicus provides the link between your WooCommerce webshop and King software. This ready-to-go package is an important part within the setup of the VOSBA Woo2King link. An advisor from Vicus will come to you for one (1) day part (4 hours) to work with you and possibly your King dealer:

• in King create free headings (up to 5) for 1 reference product, which are necessary for the link to work for that type of product,
• For the reference product, link (map) the (up to 5) so-called free headings in King to the fields in the WooCommerce web store,
• Review the instructions on how to operate the clutch.

When the Vicus consultant leaves, you can work on entering additional information such as texts, article attributes and images into King yourself.

Points of interest:

• The basic installation of WooCommerce and King including basic King-WooCommerce link must be working before this session can start.
• You can purchase additional hours from Vicus for further support after this initial setup and instruction.
• If you wish to have more than one (1) reference product or more free sections/attributes configured, Vicus will be happy to do that for you but the additional hours spent on it will be charged to you.
• You cannot use King while adding free fields.

License

VOSBA Commercial Public License